Remote Office Manager / HR Coordinator

Operations / HR

Part-time, 5-10 hours/week. Manage payroll processing, employee lifecycle tasks, state registrations, and internal administrative operations for a fully remote team.

Responsibilities

• Run biweekly payroll, including commission processing
• Reconcile HubStaff timekeeping against payroll records for workers' comp accuracy
• Coordinate payroll processing with the accountant and alert them when payroll is ready to run
• Enter payroll data into The Hartford for insurance
• Support the annual Hartford audit
• Onboard and offboard employees, including paperwork, system access, and state registrations
• Manage PTO requests and approvals
• Open state tax accounts and Secretary of State registrations when hiring in new states
• Close out state accounts when the company no longer has employees in a state
• Maintain and update internal SOPs
• Handle incoming mail for the company

Requirements

• Experience processing payroll for a small company with fewer than 50 employees
• Familiarity with state-level employer registrations, including tax accounts and Secretary of State filings
• Comfortable with workers' comp reconciliation and insurance administration
• Uses AI tools as part of the workflow for drafting SOPs, researching compliance questions, and organizing information
• Organized, deadline-driven, and reliable in a fully remote environment
• Able to work independently without day-to-day management
• Reliable internet and a quiet workspace

Nice to Have

• Experience with The Hartford or similar workers' comp / insurance platforms
• Familiarity with HubStaff or similar time-tracking tools
• Previous experience supporting a fully remote company
• Basic understanding of multi-state employment compliance