Part-Time Payroll & HR Admin

Operations / HR

Part-time, 5-10 hours/week. Keep payroll, onboarding/offboarding, workers comp records, insurance updates, state registrations, company mail, and internal SOPs accurate and on schedule for a small remote team.

Responsibilities

• Run the biweekly payroll checklist, including commission inputs.
• Reconcile Hubstaff time records against payroll records for workers comp accuracy.
• Prepare Wise and Payoneer contractor payment summaries when needed.
• Coordinate with the owner, Director of Operations, and accountant when payroll is ready to run.
• Enter payroll data into The Hartford or similar insurance platforms for reporting.
• Support the annual workers comp audit.
• Handle employee and contractor onboarding and offboarding paperwork.
• Coordinate basic system access changes during onboarding and offboarding.
• Open state tax accounts and Secretary of State registrations when we hire in a new state.
• Close state accounts when we no longer have employees in a state.
• Manage PTO requests and approvals.
• Maintain and update internal SOPs.
• Handle incoming company mail.

Requirements

• Experience supporting payroll for a small company, ideally under 50 employees.
• Comfortable with payroll records, timekeeping records, and basic insurance reporting.
• Comfortable preparing payroll inputs in a system such as Gusto.
• Able to reconcile hours, rates, payroll inputs, and contractor payment records.
• Some familiarity with state employer registrations, tax accounts, or Secretary of State filings.
• Able to follow deadlines without daily management.
• Organized, accurate, and responsive in a fully remote environment.
• Comfortable handling confidential employee, contractor, payroll, HR, and payment information.
• Comfortable using AI tools to draft SOPs, research admin questions, and organize information, with human verification before relying on the output.
• Reliable internet and a quiet workspace.
• U.S.-based and available during U.S. business hours around payroll and payment deadlines.

Nice to Have

• Direct experience with Gusto.
• Experience with The Hartford or a similar workers comp or insurance platform.
• Experience with Hubstaff or another time-tracking tool.
• Experience with Wise or Payoneer contractor payments.
• Experience supporting a remote company.
• Basic familiarity with multi-state employment administration.
• Prior small-business HR, bookkeeping, or office admin support experience.