Heaviside Group

Administrative Assistant [Remote]

Website Heaviside Group

Do you have administrative assistant experience and are looking for a part-time role and a fully remote position?
We are looking for an Administrative Assistant to join the team.
About The Role
This is a remote/work-from-home position. It is a part-time role, 10-20 hours per week. You may be located anywhere in the United States, though our business hours are in Eastern time.
Compensation is $15-20/hour depending on experience.
Key Skills:
  • Excellent communication skills both written and spoken
  • High attention to detail
  • Outstanding follow-up and follow-through with clients and teams
  • Strong project management skills
  • Effective time management and personal accountability
Roles, Duties & Expectations
  • Calling and/or emailing clients as needed to support the management, sales, and support teams. This may include assisting clients with granting systems access to our teams, payment reminders/collections, scheduling meetings with key staff, etc.
  • Assisting with reporting and payroll such as tracking sales data, preparing hours-worked reports, and working with accounting to gather required data and documentation.
  • Assisting with preparing marketing materials such as case studies, newsletters, etc.
  • Working with state government offices to keep us in compliance with various reporting rules.
  • Assisting operations with HR duties such as hiring, termination processing, compliance, etc.
  • Back up front-line staff as a telephone overflow at times.

The hiring process is this:

  • Take a short assessment test (5-10 minutes): Take Short Assessment
  • Take our automated video interview (5-10 minutes): Take Automated Interview
  • We will schedule live video interviews with shortlisted candidates
  • We want to fill this role ASAP.
About The Company
Heaviside Group has worked on over a thousand projects for hundreds of customers across the world. Heaviside is a fully remote company and will stay that way. Don’t want to sit in an office? Me either. We are a rapidly growing company. We doubled in 2023 and expect to double again this year. If you’re looking for an opportunity to grow your career, this is it.
*** Please note – you will not be considered for an interview if you do not do the assessment and automated video interview. ***
This position is open immediately. The magic word is shoes. Qualified applicants who score well on the test will be contacted for an interview over Zoom.

To apply for this job please visit forms.gle.

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